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2.2.2

Develop and implement a comprehensive asset management strategy to achieve optimal long-term value from regional infrastructure. 

greenstatusFinal update (September 2014)
The Transportation and Environmental Services (T&ES) Asset Management Implementation project was initiated in 2011.  Shortly after that, the project grew to be a Corporate Asset Management Initiative as Facilities Management and Fleet Services joined, developing their building and vehicle asset management plans together with T&ES. The development of all the strategies is now complete and the implementation of these strategies is underway.

Some of the key items completed, included reviewing all existing processes and identifying areas for improvement, and developing:

  • Policies and framework.
  • Performance management and continuous improvement plan.
  • Asset registry and data standards.
  • Asset management computer application (work management and decision support systems) implementation strategy.
  • First asset management plan.

By undertaking this work, the Region has moved towards all affected business units and operating areas taking a common approach to asset management as it relates to level of service, risk, capital, renewal and maintenance planning. Other benefits include well understood asset improvement priorities and overall status of the condition and improvement needs now and in the future.

Progress Update (September 2013)

The Transportation and Environmental Services (T&ES) Asset Management (AM) Implementation project that was initiated in 2011. This project was followed by Corporate Resources shortly after. The development of all the strategies is now near completion and the implementation of these strategies is now underway. The following items have been completed:

  • Project Charter and Governance and Organization chart
  • Communication and Change Management Plan
  • Asset Management gap analysis workshops and reports for Transportation (including Airport), Water Services, Waste Management and Fleet and Facilities
  • State analysis of staff’s current roles and Revised Organization and People scope of work
  • Current State Analysis and Validation Report and Structural Options Report
  • T&ES Asset Management Policy, Framework and Processes
  • Performance Management and Continuous Improvement Framework
  • Asset Management Plan #1 (TES and Corporate Resources)
  • Asset Hierarchy, Data Standards and Data Strategy- T&ES Asset Management System Architecture and Systems Requirements Report and Tables
  • Asset Management Systems Plan including, Procurement and Implementation Plan, Recommended Solutions and Integration Plan, Systems budget Estimate and T&ES Asset Management Systems Business Case
  • Level of Service, Failure and Risk Processes, Renewal Planning Process and Maintenance Planning Processes and completion of Asset Pilot Project (4 assets) 
  • Knowledge Management Strategy, Change Management Plan, Training Plan and Roles and Responsibility Report

The following are deliverables as part of the implementation strategy which will take about 4 years to complete:

  • Implement AM Office to provide support for ongoing AM initiatives - Update AM Policy, Framework, AM Plans and implement a Corp. Risk Management Framework
  • Review and Redesign Asset Creation/Renewal/Maintenance and Operations Processes and Workflows and implement Corp. Project Management Processes 
  • Update the AM Performance Management Framework, Redesign Performance Monitoring, Reporting and Assessment Workflows and develop and implement a Quality & Audit Process
  • Establish the AM Systems Coordination Committee (complete) to support selection and implementation
  • Select a Technology Project Manager and align IS staffing for supporting the system selection, implementation and ongoing maintenance 
  • Select and implement a Work Management and Decision Support Systems, as well as other core systems (ie PMIS, Performance Management, Condition Monitoring) 
  • Implement a Asset Register and Corporate wide data governance program - Develop and Implement AM Skills Development Training Program and Corporate AM Knowledge Management

Progress Update (January 2013)

In 2011, the Region initiated an Asset Management project to make asset management principles a consideration in all decisions related to Regional facilities and develop a consistent, sustainable and documented approach to asset management. 

Consultant services have been retained to provide consulting services for the Asset Management Strategy Project for the Transportation and Environmental Services (TES) Department and the Facilities Management and Fleet Services Divisions. 

The infrastructure operated and managed by TES (Transportation (Roads and Airport), Water Services and Waste Management Divisions) and the Facilities Management and Fleet Services Divisions represents the vast majority of assets owned by the Region.

Progress Indicators

  • Facility asset management concepts developed
  • Template for data gathering and documentation developed
  • Pilot buildings completed
  • Data management system needs developed and system procured
  • Commencement of data gathering for 780 buildings

 

greenindicator   Strong progress achieved   2011-2014 Strategic Plan (PDF)
yellowindicator   Moderate progress achieved   2011-2014 Strategic Plan (RTF)
redindicator   Progress needed   2011-2014 Strategic Plan (Flash)